Zurich NA Executive Assistant in Toronto, Ontario
We are currently seeking an experienced Executive Assistant to provide operational and administrative support to our Head of Liability and other executive team members as required. This role will support and interact with senior leadership and other team members and administrative professionals on complex scheduling project management and information requests. This role will provide support, including administration of travel, expenses, meeting logistics and distribution of materials, as well as being responsible for a wide range of administrative support that enhances the efficiency of the Executive and team. The Executive Assistant will be able to manage multiple priorities requiring excellent attention to detail and an ability to proactively anticipate needs.
• High School Diploma or Equivalent and 5 or more years of experience in the Administrative area
• Zurich Certified Insurance Apprentice including an Associate Degree and 3 or more years of experience in the Administrative area
• Experience planning, organizing and scheduling work
Ability to prioritize
Ability to multi-task
Bilingual - candidates will be given priority - strong verbal and written communication skills in English and French
Project management skills
Strong proficiency with Microsoft Office skills, including Excel
Knowledge of an insurer's operations and organizational procedures
Job Accountabilities - Key Accountabilities
Providing confidential executive support to one or more, including maintenance of calendars, preparation of agenda and documents for meetings, speaking engagements and presentations and coordinating the preparation of and/or compilation of background materials.
Managing relationships and connection with a wide variety of internal and external stakeholders to provide general information and answer questions related to various functions of line of business
Review, analyse and create business reports
Organizes travel and make sure all aspects of trips work seamlessly from start to finish
Oversees the approval of department expenses, including the review of employee expense claims for accuracy and adherence to policy on behalf of Executive.
Transcribe, draft correspondence and prepares documents for signature
Effectively manage Executive’s requests and correspondence with a high level of professionalism, accuracy, and confidentiality
Prepare and distribute internal communications to staff regarding important memorandums, upcoming events or general updates
Assisting with the creation and preparation of slides, proposals, onboarding decks, including proofreading and copying/binding
Perform additional duties as assigned
Responsibilities may be expected to be occasionally performed outside of normal working hours and/or on weekends
Leading and participating on a variety of projects
Successful candidates will demonstrate the following:
Demonstrated (minimum of 5 years) experience providing executive level services and support within a highly demanding work environment and expertise in prioritizing and managing competing priorities.
High level of professionalism and maturity
Excellent verbal and written communications skills to relay and clarify information in a manner adapted to the requirements of specific situations and audiences.
Strong interpersonal skills and political acuity to connect and build relationships with range of stakeholders and proactively identify issues for executive discussion and consultation.
Organizational and time management skills to prioritize activities, issues, and multiple demands.
Proficient with Microsoft Office (Word, Excel, PowerPoint, SharePoint, Teams) and other internal applications, as required.
A future with Zurich
Now is the time to move forward and make a difference. At Zurich, we want you to share your unique perspectives, experiences and ideas so we can grow and drive sustainable change together. As part of a leading global organization, Zurich North America has over 148 years of experience managing risk and supporting resilience. We are a leading provider of commercial property-casualty insurance solutions and a wide range of risk management products and services for businesses and individuals. Today, we serve more than 25 industries, from agriculture to technology and insure 90% of the Fortune 500®. Our growth strategy is not limited to our business. As an employer, Zurich strives to provide ongoing career development opportunities and foster an environment where voices are diverse, behaviors are inclusive, actions drive equity, and our people feel a sense of belonging. Be a part of the next evolution of the insurance industry. Join us in building a brighter future for our people, our customers and the communities we serve.
As a global company, Zurich recognizes the diversity of our workforce as an asset. We recruit talented people from a variety of backgrounds with unique perspectives that are truly welcome here. Taken together, diversity and inclusion bring us closer to our common goal: exceeding our customers’ expectations. Zurich is committed to providing a diverse, inclusive and barrier-free environment resulting in an accessible organization for employees, customers, and other parties who interact with, or on behalf of, Zurich. We strive to achieve a workplace free of discrimination of all forms, including discrimination on the basis of physical or mental disability, or medical condition. If you are interested in a job opportunity, please advise if you require an accommodation, so we can work with you to provide a more accessible process.
Zurich does not accept unsolicited resumes from search firms or employment agencies. Any unsolicited resume will become the property of Zurich Canadian Holdings Limited. If you are a preferred vendor, please use our Recruiting Agency Portal for resume submission.
EOE Disability / Veterans