Zurich NA Jobs


Job Information

Zurich NA Bilingual Executive Assistant in Toronto, Ontario

Bilingual Executive Assistant


The Opportunity

Are you looking for a caring, collaborative, values-driven workplace with inspiring teammates and leaders? Do you have the ambition and desire to be the best and thrive at the most impactful global insurance provider in the world? Look no further than Zurich Canada.

If you have experience as a Bilingual Executive Assistant and are looking for a new challenge, we would love to hear from you.

Zurich Canada is currently looking for an Executive Assistant to join our Toronto office. In this role, you will provide high-level administrative support to the Chief Executive Officer (CEO) of Zurich Canada. You will be responsible for managing the CEO's schedule, coordinating meetings and travel arrangements, handling confidential information, and assisting in various administrative tasks to ensure the smooth functioning of the CEO's office. This role requires exceptional organizational skills, attention to detail, discretion, and the ability to work independently.

This is a unique opportunity to build your knowledge and experience for the future in a supportive environment where your voice matters.

This is a hybrid work opportunity.

What you will do

• Be the central point of contact for the CEO of Zurich Canada.

• Manage the CEO’s email proactively dealing within defined delegated authority.

• Provide all required administrative support and to track and monitor all decisions and actions taken.

• Efficiently manage the CEO's calendar, including scheduling and prioritizing appointments, meetings, and conferences. Coordinate with internal and external stakeholders to ensure timely and effective scheduling.

• Arrange and coordinate meetings, including preparing agendas, taking minutes, and distributing meeting materials. Ensure all necessary resources and equipment are available for meetings.

• Plan and coordinate domestic and international travel itineraries for the CEO. Arrange flights, accommodations, transportation, and other logistics as required. Anticipate and resolve any travel-related issues or conflicts.

• Coordinate and manage all budgetary & related activity for the Office to include budget submissions, reforecasts and ongoing monitoring of expense reports.

• Work closely with the Communications team on all aspects of communications activity for the CEO from regular and ad-hoc briefings through to conference management.

• Take responsibility for ad-hoc projects and initiatives on behalf of the CEO as appropriate.

• Maintain strict confidentiality in all matters.

• Business Travel, as required

• Extended Hours during Peak Periods, as required

• Regular Predictable Attendance

• Visibility in the Office, as required

What you bring to the table

Job Qualifications

• Bachelor's Degree/College Diploma and 10 or more years of experience in an administrative support role

• Bilingual proficiency in French and English

Preferred Qualifications:

• Proven experience as an Executive Assistant or similar role supporting C-level executives

• Prior experience working in a multinational organization

• Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines.

• Excellent written and verbal communication skills, including professional phone/email etiquette.

• Proficient in using productivity tools such as Microsoft Office (Word, Excel, PowerPoint, Outlook).

• Ability to handle sensitive and confidential information with discretion.

• Strong attention to detail and accuracy.

• Ability to work independently, take initiative, and anticipate the needs of the CEO.

• Flexibility and adaptability to changing priorities and demands.

• Professional demeanor and the ability to interact with individuals at all levels of the organization.

Our Culture

• At Zurich, we are proud of our culture. We are passionate about Diversity, Inclusion, Equity and Belonging (DIEB). We want you to bring your whole self to work, and we want our employees to be reflective of the communities in which we live and work. Our DIEB initiatives are creating an environment where everyone feels welcome.

• We have a collaborative culture where diversity of thought is valued. We value your input and strive to give our employees the tools they need to make an impact.

• We care about our employees’ well-being and offer a comprehensive health/benefits plan with varying levels of coverage to suit your specific needs and a competitive total compensation package.

• We understand how important it is to rest, recharge and do the things you love. At Zurich, all employees receive a minimum of four weeks of vacation per year to do just that.

• We also understand that employees require time off for personal reasons. Maybe you have an appointment during a workday, a cultural or religious holiday you would like to observe, or you need time off to focus on your mental health. Zurich employees receive four personal days per year to be used at their discretion.

• We are committed to continuous improvement, and offer access to a comprehensive range of training and development opportunities.

• We care about our communities. Our communities are where our customers, people, and shareholders live and work. While we can be proud of the contribution to society Zurich makes through our core business of insurance, we must also give back to our communities through our talent, time and resources.

• We have won numerous awards for our workplace culture. We are proud to be one of Greater Toronto’s Top Employers and to have received Insurance Business Canada’s 5-Star Diversity, Equity and Inclusion Award.

Make a difference. Be challenged. Be inspired. Be supported. Love what you do. Work for us.

About Us

Zurich Canada is part of the Zurich Insurance Group, a multi-line insurer with approximately 55,000 employees worldwide serving customers in global and local markets. Zurich Canada has been a leading insurance provider serving mid-sized and large companies, including multinational corporations, in the Canadian commercial market for 100 years. With over 500 employees in offices across the country, Zurich offers the global strength of a top insurance provider combined with in-depth knowledge of industries and local markets. Zurich Canada aspires to be risk management professionals’ first choice as their premier partner to help meet the risk challenges of today and tomorrow. Read more at www.zurichcanada.com.

A future with Zurich

Now is the time to move forward and make a difference. At Zurich, we want you to share your unique perspectives, experiences and ideas so we can grow and drive sustainable change together. As part of a leading global organization, Zurich North America has over 148 years of experience managing risk and supporting resilience. We are a leading provider of commercial property-casualty insurance solutions and a wide range of risk management products and services for businesses and individuals. Today, we serve more than 25 industries, from agriculture to technology and insure 90% of the Fortune 500®. Our growth strategy is not limited to our business. As an employer, Zurich strives to provide ongoing career development opportunities and foster an environment where voices are diverse, behaviors are inclusive, actions drive equity, and our people feel a sense of belonging. Be a part of the next evolution of the insurance industry. Join us in building a brighter future for our people, our customers and the communities we serve.

As a global company, Zurich recognizes the diversity of our workforce as an asset. We recruit talented people from a variety of backgrounds with unique perspectives that are truly welcome here. Taken together, diversity and inclusion bring us closer to our common goal: exceeding our customers’ expectations. Zurich is committed to providing a diverse, inclusive and barrier-free environment resulting in an accessible organization for employees, customers, and other parties who interact with, or on behalf of, Zurich. We strive to achieve a workplace free of discrimination of all forms, including discrimination on the basis of physical or mental disability, or medical condition. If you are interested in a job opportunity, please advise if you require an accommodation, so we can work with you to provide a more accessible process.

Zurich does not accept unsolicited resumes from search firms or employment agencies. Any unsolicited resume will become the property of Zurich Canadian Holdings Limited. If you are a preferred vendor, please use our Recruiting Agency Portal for resume submission.

Only applicable for Canada: For Zurich Canada's commitment to diversity and accessibility pleaseclick here (https://www.zurichcanada.com/en-ca/about-zurich/accessibility) .If you would prefer to not receive future electronic messages from Zurich Insurance Company Ltd's recruitment management system, please email your request to have your job profile deleted from the system by clickinghere (casl.opt.out.grms@zurich.com) . Zurich Insurance Company Ltd 100 King St., W., Suite 5500, Toronto, ON, M5X 1C9. www.zurichcanada.com

EOE Disability / Veterans