Zurich NA Executive Assistant I - Corporate Law in Schaumburg, Illinois

Executive Assistant I - Corporate Law

Description

Zurich is currently seeking an energetic, creative, and self-motivated individual to fill an Executive Assistant role for its Corporate Law department based out of our North American Headquarters in Schaumburg, IL.

She/he will perform, coordinate and oversee office administrative duties while providing an extensive level of support to Executives making the best use of their time. This individual will be relied on heavily to ensure that work is handled efficiently and without the need for constant or direct supervision. The Executive Assistant will:

  • Provide administrative support to senior management, executives and other stakeholders

  • Be responsible for six core competencies which are specific behaviors and skills relevant to administrative support while under general supervision, including

o Organization – Effective time management and the ability to balance

conflicting priorities in order to manage workflow, ensure the completion

of essential projects, and meet critical deadlines

o Communication – Ability to speak with confidence using clear, concise

sentences and is easily understood and understanding that the most

important aspect of communication is the act of listening; clearly

conveying and receiving messages to meet the needs of all; This

involves listening, interpreting, and delivering verbal, non-verbal, written

and electronic messages

o Service Delivery – Promptly responding to requests with accuracy and a

courteous demeanor; Demonstrating the ability to foresee problems and

prevent them from occurring by taking action; Ability to utilize analytical

skills and a broad understanding of business concepts to effectively

interpret stakeholder needs

o Technical – Skillfully adept to accurately and thoroughly utilize office

technology and to demonstrate practical knowledge of information

management, e-mail management and privacy protection issues;

Possessing a knack to quickly adapt to new technology and easily acquire

new technical skills

o Adaptability – Personal willingness and ability to work in, and adapt to

change with a positive demeanor; Exhibits sound judgment with the

aptitude to make reasonable decisions in the absence of explicit direction

o Interpersonal –Works as a competent member of the team, willingly

providing back-up support for co-workers cooperatively and productively

when appropriate while actively supporting departmental goals

  • Make decisions regarding planning, organizing, and scheduling work within established guidelines

  • Provide a wide variety of administrative support services including:

o Prioritizing tasks in a fast-paced, changing environment through frequent

interruptions and changing deadlines

o Carefully prepares for meetings, travel, catering and conferences for

others

o Carefully reviews and checks for accuracy of information in work reports

provided by management, information systems or other individuals

o Identifies what needs to be done and takes action before being asked or

required to

o Clearly and concisely, composes/proofreads/edits documents such as

letters, memos, presentations and e-mail

o Relay/redirect complete and accurate messages to appropriate

persons/departments

o Collaborate with team members by listening and sharing ideas to achieve

common goals

o Keeps manager/attorneys informed about progress and problems; avoids

surprises

o Strong sense of urgency about solving problems and getting work done

o Asks clear questions in order to obtain information necessary to perform

job responsibilities

o Applies due diligence and sound judgment when responding to requests

and dealing with confidential information

o Ability to use MS Office software to create, format and edit reports and

presentations for professional output

o Accepts change even when there is ambiguity

High Level Client Internally Focused - The job's core deliverables rely on delivering service to internal clients, usually at the executive or Sr. Management level. Includes using subject matter expertise to address advanced, high-level questions and issues.

Basic Qualifications:

  • Bachelor’s Degree and No prior experience required in the Administrative areaOR

  • Associate Degree and No prior experience required in the Administrative areaOR

  • High School Diploma or Equivalent and 3 or more years of experience in the Administrative areaAND

  • Microsoft Office experience

  • Experience planning, organizing and scheduling work

Preferred Qualifications:

  • Associate’s Degree and/or Bachelor’s Degree strongly preferred

  • Project Management/analytical thinking and creative problem solving experience

  • Knowledge of technical and business vocabulary with a detailed knowledge of company operations, organizational procedures, and personnel

  • Intermediate to Advanced knowledge of Microsoft Office software

  • Ability to employ basic reasoning skills

  • Professional administrative experience in a multi-tasked, high-paced, confidential environment

Imagine working for a company that truly cares about their employees, customers, stakeholders, and communities they serve.

Imagine working for a values-driven organization that has the ambition and desire to be the best global insurance provider in the world.

Zurich is that place where 55,000 employees across approximately 200 countries and territories are all focused on helping people and helping companies protect what is truly most important to them. We are a values-driven organization that takes pride in the work that we do every day and we have the ambition to be the best global insurer in the world.

EOE Disability/Veterans

Zurich does not accept unsolicited resumes from search firms or employment agencies. Any unsolicited resume will become the property of Zurich American Insurance. If you are a preferred vendor, please use our Recruiting Agency Portal for resume submission.

Primary Location: United States-Illinois-Schaumburg

Schedule Full-time

Travel No

Relocation Available No

Job Posting 09/07/18

Unposting Date Ongoing

Req ID: 18000745

It is the Policy of Zurich in North America, as an equal opportunity employer, to attract and retain the best-qualified individuals available, without regard to race/ethnicity, color, religion, gender expression, genetic information, national origin, sex, gender identity, sexual orientation, marital status, age, disability or protected veteran status.