Zurich NA Executive Assistant in Chicago, Illinois

Executive Assistant


Zurich is currently looking for an Executive Assistant I for our Commercial Insurance Division in our Chicago Office. (This position may also be located at our office in New York, NY or at our North American HQ in Schaumburg, IL.)

As a member of Zurich's Commercial Insurance Team you will enjoy the opportunity to fully apply and hone your administrative and communication skills. Specifically, you will be providing personal assistance and support/driving strategic analysis for members of Senior Management of medium / small size countries in order to support the day-to-day activities of their Senior Management members and contribute to the realization of the strategic objectives in the designated area.

High Level Client Internally Focused - The job's core deliverables rely on delivering service to internal clients, usually at the executive or C-Level Sr. Management. Includes using subject matter expertise to address advanced, high-level questions and issues.

Our Executive Assistant is responsible for:

  • Under general supervision, performs moderate and confidential administrative for C-Level Senior Management.

  • Organizes and prioritizes own assignments to ensure timely and accurate completion of work.

  • Greets and directs internal and external customers to the appropriate person(s). Handles internal customer and employee inquiries. May refer more complex inquiries and/or complaints to appropriate personnel.

  • Answer and screen phone calls and responds to simple e-mails for C-Level Senior Management.

  • Composes routine and non-routine correspondences from brief notes, oral or written instructions. Receives incoming mail and forwards to appropriate personnel to handle.

  • Controls, coordinates, and maintains Senior Management; schedules and coordinates meetings, appointments and other activities.

  • Maintains supplies, coordinate travel logistics using the ARIBA procurement tool.

  • Prepares expense reports and handles payments for expense items.

  • Mandatory Overtime, as required

Basic Qualifications:

  • Bachelors Degree and No prior experience required in the Administrative area


  • Associate Degree and No prior experience required in the Administrative area


  • High School Diploma or Equivalent and 3 or more years of experience in the Administrative area


  • Microsoft Office experience

  • Experience planning, organizing and scheduling work

Preferred Qualifications:

  • Highly organized and detail oriented

  • Proficiency with MS Power BI

  • Knowledge of company operations, and organizational procedures

  • Administrative experience in a multi-tasked, high-paced, confidential environment

  • Ability to prioritize

  • Ability to multi-task

  • Strong verbal and written communication skills

Imagine working for a company that truly cares about their employees, customers, stakeholders, and communities they serve.

Imagine working for a values-driven organization that has the ambition and desire to be the best global insurance provider in the world.

Zurich is that place where 55,000 employees across approximately 200 countries and territories are all focused on helping people and helping companies protect what is truly most important to them. We are a values-driven organization that takes pride in the work that we do every day and we have the ambition to be the best global insurer in the world.

EOE disability/vets

Zurich does not accept unsolicited resumes from search firms or employment agencies. Any unsolicited resume will become the property of Zurich American Insurance. If you are a preferred vendor, please use our Recruiting Agency Portal for resume submission.

Primary Location: United States-Illinois-Chicago

Other Locations: United States-New York-New York, United States-Illinois-Schaumburg

Schedule Full-time

Travel Yes, 5 % of the Time

Job Posting 11/16/18

Unposting Date Ongoing

Req ID: 180009IU

It is the Policy of Zurich in North America, as an equal opportunity employer, to attract and retain the best-qualified individuals available, without regard to race/ethnicity, color, religion, gender expression, genetic information, national origin, sex, gender identity, sexual orientation, marital status, age, disability or protected veteran status.